Effective Date: 1-Apr-2025

Last Updated: 1-Apr-2025

1. Information We Collect

We collect information in several ways — directly from you, automatically through our website, and indirectly through third-party platforms that help distribute our podcast. The information may include your name, email address, or contact details when you subscribe, comment, or reach out to us.

When you listen to or view our episodes, data such as the number of plays, shares, or downloads may be recorded through analytics tools. Technical details like IP addresses, browser types, and device information are collected via cookies to ensure optimal functionality.

In some cases, we may also collect sensitive personal data such as demographic details or opinions provided voluntarily in surveys, feedback forms, or collaborations. All such data is handled strictly as per the Digital Personal Data Protection Act, 2023.

2. Use of Collected Information

We use your information primarily to communicate podcast updates, deliver newsletters, notify you of new episodes or collaborations, and improve our audience experience. Analytics derived from listener interactions help us refine our content, understand preferences, and identify meaningful themes for discussion.

Your data may also be used to inform you about events, live sessions, and community collaborations that align with your interests. At all times, this information is processed with your consent and in adherence to Indian data protection laws.

3. Guest Information and Confidentiality

At The Collaborative Canvas Podcast, our guests are integral to the spirit of our platform — sharing knowledge, insights, and personal experiences with our audience. We treat all guest-related information with the same, if not greater, degree of confidentiality as that of our listeners.

We do not disclose, sell, or share any guest's personal information, contact details, or professional credentials without explicit consent. When third parties or event organizers request guest details, we first contact the concerned guest to obtain permission before any data is shared. This ensures compliance with the Digital Personal Data Protection Act, 2023, which mandates explicit consent for disclosure of personal information.

Any information provided by guests before, during, or after the recording — including professional backgrounds, personal anecdotes, or contact details — is securely stored and accessed only by authorized members of our production team. We do not permit the use of guest data for commercial, promotional, or networking purposes outside of the agreed context of the podcast episode.

Guests retain the right to request the removal or redaction of any personal information from our records or from publicly available materials. Such requests can be made via email to our official contact address provided below.

4. Sharing of Information

We do not sell or rent personal information to third parties. However, we may share limited data with trusted service providers who assist us in operating the website, distributing newsletters, hosting our podcast, or analyzing engagement. These service providers are bound by confidentiality agreements and data protection obligations under Indian law.

When you interact with our podcast via platforms like Spotify, YouTube, or Apple Podcasts, these third-party platforms may collect and process data independently according to their respective privacy policies.

We may disclose personal information when required by law or directed by judicial, governmental, or regulatory authorities under the Information Technology Act, 2000, or any other applicable legislation in India.

5. Data Retention and Security

We retain personal data only as long as it is necessary for the purposes outlined above or as required by law. All personal and guest information is stored securely using industry-standard security measures. We adhere to the Reasonable Security Practices and Procedures as defined under Indian law to prevent unauthorized access, alteration, or misuse.

Despite our commitment to maintaining robust security, users acknowledge that no online data transmission is entirely risk-free. We therefore advise that any sharing of personal or sensitive information is done at one's discretion.

6. Your Rights

Under the Digital Personal Data Protection Act, 2023, individuals whose information is processed by us have certain rights, including the right to access their personal data, request corrections, seek deletion, and withdraw consent. You may also opt out of receiving communications such as newsletters or promotional materials at any time.

Requests to exercise these rights can be made by contacting us at the email provided below. We may seek verification to ensure that such requests are made by the rightful data subject.

7. Updates to This Policy

We may revise this Privacy Policy periodically to reflect updates in our practices, compliance requirements, or technical changes. Any revisions will be posted on this page with a new "Last Updated" date. Continued use of our website or podcast content following updates constitutes acceptance of the revised Policy.

8. Contact Us

If you have questions, feedback, or requests regarding this Privacy Policy, or wish to exercise your data rights, please write to us at:

9. Governing Law and Jurisdiction

This Privacy Policy shall be governed by and construed in accordance with the laws of India. Any disputes or claims arising out of or related to this Policy shall fall under the exclusive jurisdiction of the competent courts situated in Ghaziabad, Uttar Pradesh, India.